So what we do?
(just to name a few)
Offered in any variation that fits you and your business needs.
Weekly Tasks
• Update bank transactions to check how much cash is on hand while accounting for future incoming & outgoing payments.
• Send credit card transaction reports for review (flag fraud if applicable)
• Prepare & send customer invoices & record payments received (accounting for any customer reimbursements or credits).
• Enter vendor bills / contracts & issue payments (accounting for any vendor reimbursements or credits).
• Run weekly payroll & make withholding payments (accounting for any employee reimbursements or credits).
Monthly Tasks
• Reconcile bank & credit card accounts & issue spending reports.
• Prepare & send customer statements.
• Review & match vendor statements.
• Review aged receivables.
• Match inventory count to books and analyze its status.
• Run monthly payroll & make withholding payments.
• Issue profit & loss + balance sheet reports compared to prior periods.
• Review mortgage statements & post entries.
• File & pay monthly sales tax.
Quarterly Tasks
• File & pay quarterly federal & state payroll forms.
• Evaluate aged receivables (collections or write off)
• Issue budget vs actual report.
• Issue owner / investor report.
Annual Tasks
• Book next year’s budget
• File annual federal & state payroll forms / issue W2s
• Compile 1099 required info
• Review full-year financial reports & forward them all to your accountant for tax return processing.
So who is our client?
• Variety of Real Estate Professionals
• Variety of Law Firms
• Aviation consultants
• Pain management clinic
• Product manufacturing
• Locksmith & Security
• Online medical platforms
• China importer & wholesaler
• Moving & Trucking
• Smart home automation
• DJ / Music producer
• IT service provider
• Digital Media Producer
• Interior Designer • Beautician
• Advertising firm • Electric supply
• Event planning • Retail clothing
Bookkeeping by industry types
We offer Specialized Engagements
• Audit engagements – examining and verifying financial records for accuracy and assuring transactions were all accounted for appropriately.
• Payroll management – employee onboarding, tracking hours & reimbursements, pay rate changes, vacation / sick / personal days as well as added benefits such as health insurance or pension plans.
• Detailed allocation – segregating transactions by project or department and analysis creating reports per each.
• Specialized reconciliations – examining data processed by other systems (like POS, Time tracking, EDI, etc) and cross-referencing information with financial reports.
• Mass data entry projects – compiling years of transactions into reportable form or reconstructing current records correctly.
• Retail – tracking sales and cost of goods by type or category, managing inventory, monitor current and future cash flow, segregating product costs from overhead expenses and analyzing marginal costs.
• Manufacturing – applying cost accounting methods to track direct materials, direct labor, various overhead costs and inventory valuation.
• Legal – recording, managing and reconciling transactions for a law firm with crucial emphasis on client trust and escrow transactions and balances. Reviewing billable hours and preparing monthly client invoices as well as the meticulous accounting of reimbursable expenses.
• Family office – applying same small business bookkeeping tasks for trusts and grouped family members.
• Personal – applying same small business bookkeeping tasks on the individual level. (Paying personal bills, monitoring expenditures and sources of income, detailing personal assets & liabilities.)
Our Real Estate bookkeeping dept.
• RE Brokerage – managing commission systems while following complex revenue splits, accounting for advertising and marketing agent deductions as well as other costs related per unit rental or sale.
• RE Development – accounting for closing statements and preclosing expenses, budget recording, detailing construction costs & progress reports by category, issuing subcontractors payments & maintaining contract balances, submitting construction draws, creating owner / investor / lender required reports.
• RE Rent management – managing tenant portal, recording leases, monitoring security deposits, flagging unpaid rent, paying property expenses such as repairs, utilities, mortgage and taxes, reviewing bank escrow activity and matching year end 1098 balances.
• RE Lending – tracking loan approval costs and related preclosing expenses, diligently overseeing purchaser escrow funds, reviewing and booking funding / closing statements, calculating interest accruals, invoicing borrowers and monitoring payment received.